Governance Procedures

Meetings of the Faculty

Frequency of Meetings

A regular meeting of the faculty is held once each semester of the academic year. A summer faculty meeting may be called at the Dean’s discretion.

Special meetings may be called at the Dean’s discretion and shall be called by the Dean whenever 20 percent of the voting faculty request such a meeting.
Special meetings shall be called for a specific announced purpose and the business of such a special meeting shall be restricted to the announced purpose. The announcement of special faculty meetings shall be provided to the faculty at least five working days in advance of the meeting.

Agenda

The Dean is responsible for compiling and determining the agenda for all faculty meetings. The agenda for any regular or special meeting shall be provided to the faculty at least four working days in advance of the meeting.

Any committee chair or other faculty member who wishes to submit a motion, proposal, or other matter to the entire RCB faculty for review and formal recommendation to the Dean through a faculty vote, will first request that the Dean put the matter on the agenda for the forthcoming faculty meeting. If the Dean does not concur, then the requester can appeal the Dean’s decision to either the Faculty Affairs Committee or the Executive Committee or both. If either of these committees concurs, then the Dean will put the motion or proposal on the agenda of the next meeting. In the event the requestor fails to achieve approval of the Dean or either of these committees to put the item on the agenda, the requestor may appeal the ruling of the Dean to the RCB faculty at a faculty meeting and request that the item be placed on the agenda for a forthcoming faculty meeting. The motion shall not be debatable. If the motion is approved by a majority vote of the faculty at that meeting, the item will be placed on the agenda of the next faculty meeting. Explicitly excluded from this provision are personnel decisions (e.g., contract renewal, promotion, tenure, salary) or student decisions (e.g., grade appeals) for which exceptional cases would normally be handled through the formal appeals process of the College.

Chair, Secretary and Parliamentarian

The Dean shall preside as chair at all faculty meetings of the College. However, the Dean may appoint a pro tempore chair to serve at the Dean’s discretion.

The Dean shall appoint a member of the faculty to serve as secretary at faculty meetings. The minutes of each meeting shall be kept by the secretary, and copies shall be submitted to the faculty as soon as possible but prior to the next meeting.

The Dean shall appoint a member of the faculty to serve as parliamentarian at faculty meetings.

Voting

Each faculty member shall have the right to one vote. The faculty member must be in attendance at the meeting in order to exercise the voting right. A quorum shall be 40 percent of the faculty as certified by the secretary. If a quorum count is called and a quorum is not present at a meeting at which important matters must receive timely consideration, the Dean may reschedule the meeting in accordance with the procedures for calling special meetings as outlined above.

Rules of Conduct

In the absence of specific rules adopted by the faculty, the proceedings of each faculty meeting are conducted according to the latest edition of Robert’s Rules of Order. Unless otherwise specified by the faculty or by Robert’s Rules of Order, a favorable vote by a simple majority of the faculty present and voting constitutes approval.

Motions Proposed from the Floor

Motions proposed from the floor at any regular faculty meeting that are not within the context of an announced agenda item shall be referred to an appropriate standing committee or to an ad hoc committee for consideration unless: (a) in the opinion of the Dean, the matter is of minor consequence to the College and unanimous consent is received to consider the matter at the time, or (b) if the matter is deemed to be of significance, there is a quorum called, a quorum is present and unanimous consent is received to consider the matter. The resolution of any matter so considered requires a unanimous vote. Otherwise, it shall be referred to the appropriate committee.

Ad Hoc Committees

Standing committees have the power and responsibility to appoint ad hoc committees to accomplish appropriate responsibilities or functions for which the standing committee decides to delegate the task. All such ad hoc committees report their recommendations back to the standing committee for disposition.

Ad hoc committees to accomplish appropriate functions which are not the proper responsibility of any standing committee may be appointed by the Dean. Such ad hoc committees may also be appointed by the faculty as the result of motions proposed from the floor of a faculty meeting in accordance with the procedures contained in Section VII.A(6) of these Bylaws.

Amendments to the Bylaws

These Bylaws may be amended at any regularly scheduled or legally called meeting of the faculty by two-thirds vote of the members present. Normally, motions to amend the Bylaws will be presented by the Faculty Affairs Committee. Motions to amend these Bylaws from the floor of a RCB faculty meeting will be routinely referred to the Faculty Affairs Committee for study with a recommendation to be presented as promptly as possible by the committee at a subsequent faculty meeting.