Administrative Committees

General Purpose and Relationships Among Committees

The College’s five administrative committees deal with those matters which do not fall within the responsibilities of the academic program committees (Section IV) or development committees (Sections V and VI).

There are five administrative committees:

  • Executive Committee
  • Faculty Affairs Committee
  • Planning Committee
  • Promotion and Tenure Committee
  • Hearings Committee

The Planning Committee is comprised of members from the Executive Committee, the Faculty Affairs Committee, and the faculty at large. It is responsible for the continuing planning and evaluation process associated with the College’s long range strategic plan. The Executive Committee and Faculty Affairs Committee work in parallel to the extent that the College’s major policies and procedures that are not voted on by the faculty are reviewed and approved by the Executive Committee and Faculty Affairs Committee prior to their incorporation into the RCB Policies and Procedures Manual. Minor policies and procedures reviewed and approved by the Executive Committee and Faculty Affairs Committee are made a matter of record by incorporation in the minutes of committee meetings. The Promotion and Tenure Committee reviews recommendations submitted by the academic units for the promotion and tenure of faculty, and it advises the Dean on these cases. The Hearings Committee hears both faculty appeals and allegations of student academic dishonesty that require a hearing in the College.

Executive Committee

Membership

The Executive Committee is comprised of the Dean, who serves as chair, associate dean(s) and the heads of academic units which have faculty holding contract appointments in those academic units.

Responsibilities and Functions

The principle function of the Executive Committee is to advise the Dean on all administrative matters which the Dean brings before the committee for review and approval. The committee will routinely review and advise the Dean on College-level budget issues. Recommendations of the Executive Committee are advisory to the Dean. Substantive policies and procedures which are ultimately incorporated in the RCB Policies and Procedures Manual, but which do not go to the faculty for a vote, require review and recommendation of the Executive Committee.

In establishing the agenda for the Executive Committee, the Dean decides on which administrative issues will be brought to the Executive Committee for review and recommendation. For any administrative decision in which the Dean does not solicit the input of the Executive Committee, any member of the committee may request that the administrative decision be placed on the agenda of the Executive Committee. The Dean will provide a periodic report of any requests for items to be placed on the agenda in which the Dean did not concur.

Minutes of each meeting will be distributed to all members of the Executive Committee and Faculty Affairs Committee. In addition, a copy will be distributed to each academic unit to be made available to the faculty for review. Members of the Executive Committee are expected to keep the faculty in their academic unit informed of the actions of the committee through appropriate means, such as reports at departmental faculty meetings.

Faculty Affairs Committee

Membership

The Faculty Affairs Committee is composed of a representative from each academic unit which has faculty holding contract appointments in that academic unit. Representatives are elected for a three year term by the faculty of the academic unit at the time of election of representatives to the University Senate. Members of the faculty who hold administrative appointments are not eligible to serve as representatives of an academic unit.
The Dean and the associate dean or other Dean’s designee with corresponding responsibility are ex officio, non voting members of the Faculty Affairs Committee. The voting members elect a chair to serve a one year term that starts with the summer academic term.

Agenda for Meetings

The agenda for Faculty Affairs Committee meetings will be determined jointly by the chair of the committee and the Dean, with the chair being the final authority in deciding which items will actually be on the agenda. Items which routinely appear on the agenda will be the administrative policies and procedures previously reviewed and recommended by the Executive Committee which require Faculty Affairs Committee review and recommendation prior to incorporation into the RCB Policies and Procedures Manual. Members of the committee will be expected to bring potential agenda items to the attention of the chair. For any administrative decision in which the dean does not solicit the input of the Faculty Affairs Committee, any member of the committee may request that the administrative decision be placed on the agenda. The chair will provide a periodic report of any requests for items to be placed on the agenda in which the chair did not concur.

Responsibilities and Functions

College Bylaws.
The Faculty Affairs Committee is responsible for presenting motions to the faculty to amend the College Bylaws. The committee shall entertain recommendations for amendment from individual faculty members, other standing committees of the College, and the Dean.
Other.
The Faculty Affairs Committee will advise the Dean on all matters that do not fall into the purview of the academic program councils or development committees that are brought to the committee by the Dean. The committee will routinely review and advise the Dean on College-level budget issues. Recommendations of the Faculty Affairs Committee are advisory to the Dean. Substantive policies and procedures which are ultimately incorporated in the RCB Policies and Procedures Manual, but which do not go to the faculty for review and recommendation, require the review and recommendation of the Faculty Affairs Committee.

For any administrative decision in which the Dean does not solicit the input of the Faculty Affairs Committee, any member of the committee may request that the administrative decision be placed on the agenda of the Faculty Affairs Committee.

Minutes of each meeting will be distributed to all members of the Executive Committee and Faculty Affairs Committee. In addition, a copy will be distributed to each academic unit to be made available to the faculty for review. Members of the Faculty Affairs Committee are expected to keep the faculty in their academic unit informed of the actions of the committee through appropriate means, such as reports at departmental faculty meetings.

Planning Committee

Membership

The Planning Committee is comprised of the Dean or the Dean’s designee, two other members of the Executive Committee appointed by the Dean to serve three-year staggered terms, two members of the Faculty Affairs Committee elected from its own membership to serve three-year staggered terms, and two other members elected from the faculty of the College to serve three-year staggered terms.
Prior to the spring semester RCB faculty meeting, the Faculty Affairs Committee will nominate two members of the faculty to serve on the committee.At the start of this nomination process, an announcement of these committee membership positions will be distributed to all faculty, soliciting their interest in the positions.

Nominations from the floor of the faculty meeting at which the members are elected will also be entertained, as long as the nominee agrees to having his or her name placed in nomination.

In order to have certain needed types of expertise represented on the Committee for its current agenda, the Dean may, with the approval of the Committee, appoint up to three additional members.

The Planning Committee is chaired by the Dean or the Dean’s designee.

Responsibilities and Functions

The Planning Committee is responsible for establishing a continuing planning and evaluation process to see that the College’s long run strategic plan is implemented, that the plan is monitored and periodically updated, and that progress toward achievement of program goals is periodically reported to faculty. The committee may also propose tactical plans and actions that will facilitate the College’s progress toward its strategic goals. As a result of this continuing planning and evaluation process, the committee may make recommendations to other committees in the College for their consideration and, where appropriate, the review and recommendation of the faculty. However, the Planning Committee does not substitute for the authority of the faculty, as contained in the College’s Bylaws and the Statutes of Georgia State University, to review and recommend those policies and actions required to achieve the plan which require the approval of the faculty.

Tenure-track Promotion and Tenure Committee and Non-tenure Track Promotion Committee

Tenure-Track Promotion and Tenure Committee

Membership.
The membership of the Tenure-Track Promotion and Tenure Committee is comprised of a chair appointed by the Dean and four members elected from the faculty of the College.

The chair of the committee is appointed by the Dean and serves for a three-year term. Prior to the appointment of the chair, the Dean will send a memorandum to the faculty inviting them to nominate themselves or other members of the faculty for the position. The Dean may also ask individual faculty members to make themselves available for appointment. The Dean will submit a proposed appointment for review and recommendation by the Executive Committee and Faculty Affairs Committee.

The Faculty Affairs Committee nominates candidates, preferably at the rank of Professor, for any open committee membership positions to serve three-year terms. Given the willingness of the candidates to serve, these nominations are reviewed by the Executive Committee before standing election. At the start of this nomination process, an announcement of these committee membership positions will be distributed to all faculty, soliciting their interest in the positions. To be eligible to serve on the committee, the faculty member must: (a) be tenured at any rank, (b) not hold an administrative appointment for which appointment approval at the University level is required (e.g., head of an academic unit or associate dean), and (c) not be under consideration for promotion in the upcoming academic year. In addition, no academic unit can have more than one member of its tenured faculty on the committee in any given year.

The election of members will be held at the spring semester faculty meeting. Nominations from the floor of the faculty meeting will also be entertained, as long as the nominee agrees to have his or her name placed in nomination and meets the criteria for eligibility to serve on the committee.

The terms of the committee members will be staggered to provide continuity. If an elected member is unable to fill his/her full term, the Faculty Affairs Committee, in consultation with the Dean, will appoint an eligible faculty member to serve until the next spring faculty meeting. The procedures described above will be used then to fill the remaining unexpired term of the elected member who is unable to serve his/her full term.

Responsibilities and Functions.
This committee will review promotion and tenure recommendations for tenure-track faculty from the academic units, which are submitted to the committee and the dean for review in accordance with promotion and tenure policies and procedures as contained in the RCB Policies and Procedures Manual.

Non-Tenure Track Promotion Committee

Membership.
The membership of the Non-Tenure Track Promotion Committee will consist of all five members of the Tenure-Track Promotion and Tenure Committee augmented by two non-tenure track faculty members, preferably with the rank of Clinical Professor. The chair of the Tenure-Track Promotion and Tenure Committee will also chair the Non-Tenure Track Promotion Committee.

The Faculty Affairs Committee nominates non-tenure track faculty candidates for any open non-tenure track committee membership positions to serve three-year terms. Given the willingness of the candidates to serve, these nominations are reviewed by the Executive Committee before standing election. At the start of this nomination process, an announcement of these committee membership positions will be distributed to all faculty, soliciting their interest in the positions. To be eligible to serve on the committee, the non-tenure track faculty member must: (a) hold at least the rank of Clinical Associate Professor, (b) not hold an administrative appointment for which appointment approval at the University level is required (e.g., head of an academic unit or associate dean), and (c) not be under consideration for promotion in the upcoming academic year. In addition, no academic unit can have more than one member of its non-tenure track faculty on the committee in any given year.

The election of non-tenure track faculty members will be held at the spring semester faculty meeting. Nominations from the floor of the faculty meeting will also be entertained, as long as the nominee agrees to have his or her name placed in nomination and meets the criteria for eligibility to serve on the committee.

The terms of the non-tenure track committee members will be staggered to provide continuity. If an elected member is unable to fill his/her full term, the Faculty Affairs Committee, in consultation with the Dean, will appoint an eligible faculty member to serve until the next spring faculty meeting. The procedures described above will be used then to fill the remaining unexpired term of the elected member who is unable to serve his/her full term.

Responsibilities and Functions.
This committee will review promotion recommendations for non-tenure track faculty from the academic units, which are submitted to the committee and the dean for review in accordance with promotion policies and procedures as contained in the RCB Policies and Procedures Manual.

Hearings Committee

Membership

The hearings committee is comprised of one faculty member from each academic unit which has faculty holding contract appointments in that academic unit. Members must have served on the RCB faculty for at least three years. Members shall be elected for three year terms effective at the start of the summer term by the faculty of each academic unit at the time of the election of representatives to the University Senate. Faculty with administrative appointments are not eligible to serve on this committee. The Dean may not serve as ex officio member of this committee.

After the members of the Hearings Committee have been elected for a given year, the Faculty Affairs Committee will elect the chair of the committee from among the membership of the Hearings Committee.

Responsibilities and Functions

The Hearings Committee is the College’s hearings committee for both faculty appeals and allegations of student academic dishonesty that require a hearing in the College.

Allegations of student academic dishonesty.
The Hearings Committee serves as the hearings committee for resolving allegations of academic dishonesty on the part of students in accordance with the policy on academic honesty as contained in the Georgia State University Faculty Handbook.

Faculty Grievance Policy

Faculty appeals.
In accordance with Article XI, Section 25 (Other Appeals and Complaints) of the Statutes of Georgia State University, the committee shall function as a fair and impartial hearing panel for the handling of faculty complaints related to matters other than the removal of a faculty member for cause or non-renewal of faculty contract.

Hearings are conducted in accordance with the procedures contained in Article XI, Section 25 of the Statutes of Georgia State University; for ready reference, some of the provisions of this Statute are summarized below:

Before a faculty member brings a formal complaint, the faculty member must first attempt to resolve the matter informally by discussion with the respondent (person against whom the complaint is made). This informal discussion shall be initiated by the complainant within ninety (90) days of the knowledge of the consequence of event(s) upon which the complaint is based.

Because each appeal is unique, the conditions under which a given hearing will be conducted (rules, order, agenda, etc.) will be determined by the Hearing Panel (comprised of five or more members of the Hearings Committee) after consultation with the complainant and respondent and with University Counsel. The hearing shall be considered closed unless all participants agree to the contrary. The Hearing Panel will notify the complainant and respondent in writing of the conditions under which the hearing will be conducted at least ten (10) days in advance of the hearing.

A hearing will be scheduled to begin within fifteen (15) days of the notification of the rules of the hearing.

The complainant has the right to be in attendance throughout the presentation by the respondent, and the respondent has the right to be in attendance throughout the presentation by the complainant; the complainant and respondent have the right to be accompanied by counsel, have the right to call witnesses, and to question witnesses. Witnesses have the right to be accompanied by counsel. Counsels for the complainant and respondent and counsel for witnesses shall not have the right to address the Hearing Panel nor the witnesses unless requested to do so by the Hearing Panel. The Hearing Panel may have counsel throughout the proceedings.

An audio tape of the hearing will be kept at college expense. The complainant and respondent may receive one copy upon request.

Within ten (10) days of the close of the hearing, the Hearing Panel will transmit in writing, confidentially, its findings, arguments (if any), and recommendations to the Dean, complainant, and respondent by personal delivery or registered mail. Committee recommendations are not binding on the Dean. Within thirty (30) days of receipt of the final report, the Dean will transmit in writing to the Hearing Panel, to the complainant and to the respondent the Dean’s decision in reference to the formal record and the actions, if any, which will be taken. The complainant may appeal the Dean’s decision to the Provost and Vice President for Academic Affairs. The appeal must be submitted in writing within ten (10) days of receipt of the Dean’s decision. No new or additional charges may be added to the complaint.